Archiving and Compliance

Put "compliance" and "simple" in the same sentence? We just did.

Email has become the primary means of communication for modern business, and as such needs to be protected, archived, and readily available for searching, to protect business continuity, to maintain regulatory compliance, and as a record for legal eDiscovery. Exchange My Mail understands the burden this can place on your business, and has formed a partnership with Global Relay Communications in order to offer our customers the leading hosted Exchange archiving and monitoring service available.

With the Global Relay solution, archiving and finding electronic communications is easy; the system securely captures all:

• Microsoft Exchange email and attachments
• Blackberry and Goodlink messages
• instant messages
• e-fax
• Bloomberg
• Imported legacy email
• .pst files

Global Relay's Message Archiver stores the information and provides secure web-based archive access, real-time indexing, and powerful search engine technology for rapid search, retrieval and monitoring of electronic communications.

To meet compliance and legal demands, the system creates a time-date stamped copy of all data and writes it to a dedicated, tamperproof WORM (Write Once, Read Many) drive, which securely preserves an authentic, evidentiary-quality copy of every message. This protects against legal liability and meets the strict regulatory compliance mandates.

The combination of Exchange My Mail's secure Microsoft Exchange hosting environment and Global Relay's mirrored East coast / West coast data centers creates a comprehensive business continuity and disaster recovery strategy for your electronic communications.

Exchange My Mail can seamlessly implement Global Relay's Exchange Archiving services as an add-on feature for Microsoft Exchange 2003 Exchange 2007 customers who require an archiving or compliance strategy.

Features and Benefits

Eases Management

• Secure, centralized, off-site archiving storage from 1 year to indefinite
• Searchable archives clean up mailboxes and side-step size limitations
• Web-based access to current and historical email
• Rapid search and retrieval via full text indexing and search engine technology
• Searches on email, headers and attachments, im, bloomberg, e-fax etc.
• Advanced search with boolean logic, criteria lists, proximities and action alerts
• Folder system for case management
• Messages are serialized and time-date stamped
• Ability to import and consolidate legacy email within the archive
• Online administrator-controlled access rights for self-management
• Multi-lingual interface (english, french, spanish, or german)

Supports Specific Compliance Rules

• Broker-Dealer SEC Rule 17a-4 and NASD Rules 3010 and 3110
• Investment Advisor Rules 204-2 and 206(4)-7 and Hedge Fund Rule 203(b)(3)-2
• Sarbanes-Oxley Act
• California SB1386
• HIPAA
• GLB Act
• Privacy legislation
• Business continuity plans such as under NASD Rule 3510.

Ensures Compliance

• Tamperproof, dedicated WORM back-up
• Write-verification to ensure message integrity and authenticity
• Online search, retrieval, monitoring and audit tools for policy enforcement
• Advanced monitoring by keywords, percent sampling and specific query
• Wizard commands for single-click compliance using folders, flags, priorities and labels
• Advanced dual encryption to ensure privacy, confidentiality, and non-disclosure
• Full audit trails and reports on email history and compliance reviews
• Access to Global Relay's in-house compliance and legal team
• Archives email, instant messages (public and private), Bloomberg, Reuters, Blackberry

Provides Business Continuity and Disaster Recovery

• Geographically isolated offsite backup and storage in East/West coast data centers
• Acts as a permanent secondary mail system to send, receive, download, print and even create new mail if your primary mail system is unavailable
• Secure, redundant storage
• Secure end-to-end National Security Association (NSA) level encryption
• Real-time primary online RAID storage
• Secondary (NOS) storage with dedicated, tamperproof WORM drives
• Complete lifecycle management with retention and disposal periods

Implements Seamlessly and Easily

• Seamlessly works with hosted Microsoft Exchange from Exchange My Mail
• No software, hardware, or programming required
• Activation within hours